The opportunity


Role: Secretary

Reports to: Board of Directors, CCAWR

Location: Region of Waterloo


Qualifications for eligibility

Qualifications according to Bylaw and the Constitution:

  • A director shall be at least 18 years of age and be a resident of Waterloo Region.
  • A director shall not be an undischarged bankrupt.
  • No employee of the Association shall be eligible to be a director.
  • Only members in good standing shall be eligible to hold office. Refer to Article 4.4.



  • At least 3-5 years in an administrative role (paid or unpaid)
  • Demonstrated ability to draft correspondence.
  • Ability to collaborate with cross functional teams and maintain strong networks with organization partners.
  • Comfortable with using Microsoft Office (specifically Word, MS Teams, PPT)


Key accountabilities of the Secretary

The Secretary’s scope, duties and responsibilities include, but are not limited to the following:

  • Being in complete charge of the Association’s books, records, and documents, subject to the direction and approval of the Board of Directors.
  • Handling, sorting, and responding to all correspondence ensuring necessary distributions of such correspondence to Board Members.
  • Notifying members of meetings, as well as for recording and preparing minutes of all membership and Board meetings.
  • Preparing a yearly calendar of the Association’s activities, to facilitate effective coordination.
  • Attending the Board and Members Meetings of the Association.
  • Submitting to the Board for approval an annual work plan and budget, three months (3) prior to the end of the current fiscal year.
  • Preparing any written correspondence on behalf of the Association.


Time commitment

In this role, the Secretary may be required to commit approximately 5 to 10 hours per month.



This is a volunteer position but the experience and skills gained will be beneficial.